Employee vacation tracking & leave management software
Cast gives you a clear, automated way to track employee vacations, manage PTO requests, and handle leave policies. Free for teams up to 20 people.
Approve vacation requests in one click
Employees submit leave requests from web or mobile. Managers get notified via Slack, Teams, or email and can approve or decline without opening the app.
- Automatic conflict detection when teammates overlap
- PTO balance checked before submission
- Approved time off syncs to Google Calendar and Outlook
PTO balances that update themselves
No more manual balance updates in a spreadsheet. Cast HR calculates accruals based on tenure, handles carryover rules at year-end, and deducts days when leave is approved.
- Accrual by tenure, hours worked, or fixed annual allowance
- Carryover caps and expiration dates
- Employees always see their current balance before requesting time off
According to SHRM, U.S. employers spend an average of 7.6 hours per pay period managing time-off requests manually.
Custom leave policies for every team
Different offices, different rules. Create separate policies by department, location, or employment type. Each policy handles its own accrual rate, carryover limit, and approval chain.
- Unlimited leave types: vacation, sick, parental, WFH, and more
- Policies auto-apply to new hires based on their profile
- Public holiday calendars by country and region
Built for small businesses, not just enterprise
You don't need a 50-page RFP or a dedicated IT team. Cast HR is vacation tracking software that works from day one.
Free for up to 20 employees
No credit card required. Full access to vacation tracking, leave policies, and the team absence calendar. No trial, no expiration.
$2/employee/mo after 20
No per-seat minimums, no annual contracts. Scale your vacation tracking as your team grows. Cancel anytime.
Set up in under 30 minutes
Import your team from a CSV or add employees manually. Configure your leave policies, and you're ready to go. No IT department needed.
How Cast HR compares to other vacation trackers
See how dedicated employee vacation tracking software stacks up against spreadsheets and built-in Microsoft tools.
| Feature | Cast HR | Excel Spreadsheets | Microsoft 365 Plugin |
|---|---|---|---|
| Automatic PTO accrual | Yes | No (manual formulas) | Limited |
| Approval workflow | Yes (Slack, Teams, email) | No | Basic |
| Custom leave policies | Unlimited types | Manual setup | Limited |
| Price for 20 employees | Free | Free (error-prone) | Included with M365 |
| Price for 50 employees | $60/mo | Free (error-prone) | Included with M365 |
| Mobile access | Yes | No | Yes |
Modular pricing. Pay only for what you use.
Free for teams up to 20. After that, start from $2/employee/mo for Core HR and add only the modules you need.
Startup
Up to 20 employees. Full Core HR access, no credit card required.
- Employee Directory & Org Chart
- Leave & Time Off Management
- Document Storage
- HR Analytics & Reports
- Email Support
Growth
21+ employees — build your own plan
Everything from Startup plan + automated workflows, advanced permissions
Add modules as you need them
- API Access & Webhooks
- Chat + Email + Dedicated Account Manager
- 10+ modules available
No annual contracts. Add or remove modules anytime.
Build your plan with the pricing calculatorExtend your HR platform
Time & Attendance
Track hours alongside vacation days. Clock in/out, overtime tracking, and timesheet export to payroll.
HR Essentials
Employee directory, org chart, and document storage to complement your vacation tracking setup.
Employee Engagement
Pulse surveys, eNPS tracking, and employee recognition.
Vacation tracking software FAQ
Yes. Cast HR is free for teams with up to 20 employees. You get full access to vacation tracking, PTO balance management, leave request approvals, and the team absence calendar. No credit card required, no trial period. For teams over 20, pricing is $2 per employee per month.
Yes. Most teams that switch from Excel vacation tracker spreadsheets to Cast HR save several hours per week. Cast HR automatically calculates PTO accruals, handles carryover rules, and updates balances when requests are approved. You can import your existing employee data from a CSV file to get started.
The best PTO tracking software for a small business depends on your team size and budget. Cast HR is a strong option because it is free for up to 20 employees and costs $2/employee/mo after that. It includes vacation tracking, custom leave policies, approval workflows, and calendar integrations with Google Calendar and Office 365.
Yes. Approved time off syncs automatically to Google Calendar and Office 365 calendars. This means your team always sees who is on vacation without checking a separate system.
Prices vary widely. Some tools charge $3-8 per employee per month. Cast HR offers a free tier for up to 20 employees, then $2 per employee per month with no setup fees, no annual contract, and no hidden costs.
Yes. Cast HR supports unlimited custom leave policies. You can create separate policies by department, location, or employee type. Each policy can have its own accrual rules, carryover limits, and approval chains.
Stop duct-taping
your HR.
Set up your account in 10 minutes. Free for teams up to 20. No credit card required.